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Subject Access Request (not for statements)


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I am having terrible trouble with my Bank over a fraud issue (Iwon't bore you with the details).


I have been trying to access either transcript copies or telephone recordings of the conversations that were held on my account. I have been told by 2 different members of staff in the fraud department that they have 3 of the conversations, yet I received a phone call yesterday from one of the 2 members of staff now stating that they do not have any information recorded nor do they have any information typed on the account i.e. when a person calls the call center the operator makes notes of the conversation on the screen for reference purposes.


The reason for me wanting this information is that I need to satisfy my mind that the Bank have conducted security properly & I need to make sure that that they did not prompt the person for passwords etc. This particular Bank have a terrible habit of prompting and being very lax with their security.


I did ask should this case go to court (i think they have caught the suspect) obviously I would have to attend, you are not going to produce telephone recordings are you? the reply was er er er no. I have asked for the conversation to be confirmed by email.


I want to send a Subject Access request, but obviously I want to word the letter to request Full Data held on my account i.e notes from call centers etc.


Can anyone give me an idea of how to compose this as I just cannot get my head around this to word it correctly.



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Hi Billnomates, i'll be your friend;) :p


Phone calls are suppossed to be recorded for training purposes and then destroyed after 2 weeks how ever i have proof that one of mine was held for 3 so i would be interested to read the laws under which these actions should be carried out.


If they do have a recorded call, they are only obliged to send you a transcript, and i challenged mine as incorrect and then you get no more replies.


It may depened on which bank you are with and under what laws they record your calls.


The notes that they make are very basic on the system, and should most definately highlight more that security checks have been made but sadly they do not.


if you want to obtain a telephone conversation just write and supply the date and time and your wish for the transcript.


Hopefully someone else will shine some other direction you can take on this matter, but from my experience they will cover each others backsides no matter what.


May be try repeating this thread under the bank section of the one that you are having problems with I hope you atleast get some resolve or further than i did. :(

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Hi Billy


The Data Protection Act S.A.R - (Subject Access Request) from the templates library is excellent and with few modifications should suit your purpose.


I would add something like this.


For your convenience I have outlined below a summary of the information that I require.

  • All computer screen notes relating to the the account
  • All computer screen notes relating to transactions that have gone through the account
  • All computer screen notes relating to transactions that have been refused or dishonoured
  • All Internal messages or notes relating to the the account
  • All Internal messages or notes relating to transactions that have gone through the account
  • All Internal messages or notes relating to transactions that have been refused or dishonoured
  • Full details of managerial decisions whether to pay an item or not, who took the decision and why
  • All recordings of any telephone conversations, whether internal or external, relating to the account
  • Copies of any e-mail's, or other electronic communication's, whether internal or external, relating the account
  • Copies of all letters relating to the account
  • All information relating to litigation that has taken place on the account

This is not an exhaustive list by any means, it is just an example of some of the information you have failed to send.


Incidentally, I issued a claim for non-compliance against Nat West and recieved details of telephone conversations dating back to 1992, they have them.

iGroup (GE Money) - AoS Filed late, defence late, amended defence also late despite extra time requested and granted.

Vanquis - Claim issued, no AoS or Defence received

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S.A.R request cover ALL information that a bank hold on you. If you make it clear on your request that you belive there are conversations recorded then they should be supplied to you as well. They would be in very serious trouble if they didn't supply you with the information and then it "appeared" at the court stage!



If anything I've said helps you then please feel free to tip my scales!

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The annoying thing is they have admitted that there a 3 conversations held on the 8th January and I rang up on the eve of the 8th to report the fraud, I know the Banks state that some calls may be recorded for training purposes.


We all know that all the calls are recorded as what would happen should the bank want to dispute something, or even take court action, it would be pointless to only record some calls as the banks would have to be hopeful that the information they needed was one of those that had luckily been recorded etc.


Of course should anyone want any information regarding this matter, you always get I am sorry we have no records of the calls. As for the operator making notes regarding the calls, some operators write more than others, but they do have to make a summary of the call on your account. I just want them to prove their innocence, because I have doubts that they are guilty.


I have wrote up every conversation I have held with them from the 8th Jan and to be honest they have admitted so much, I just need the proof to put my mind at rest.

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Thank all sooooo much, I have no doubt that they have the conversations them as 2 members of the fraud department have admitted that the suspect spoke to a different operator 3 times, but now they are saying that they do not have any information, not even typed notes on my account which the operator would have typed up if even only the bare minimum.


I knew that this would happen, but I sent a letter requesting that all telephone recordings must be kept, I sent the letter the day after the fraud happened, of course I sent it special delivery, so they cannot come up with the excuse they no longer have them.

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