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Expenses Owed By Former Employer

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Hello. I wonder if anybody can help. I have recently had my contract terminated from a senior role within a large company, by a not so nice and bullying boss. I made it clear on several occasions during my emplyment and after I had left the company that I had accrued an amount of expenses which I had not yet had chance to claim. Just one of those things when you're very busy. My expenses have amouted to £639. Since I have left the company i have contacted them asked for expenses to be paid, to which they have requested receipts. A couple of months later I again made contact to tell them that receipts were on their way. The company have now pulled an old induction form from the first day of employement stating that I have agreed to claim all expenses within 1 month of spend, using that as a reason not to pay the monies to me. This money was spent by myself during the course of my normal duties, represeting the company whist travelling the country. Although the induction form is not a legal document, just a signature to say I have received the company policy. In a company of more than 10000 employees, I am sure there are many people who regularly claim their expenses well after a month of first spend. WHAT DO I DO??

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I have created a new thread for you - that should generate more responses :-)


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Hi rcb

 

The only real way you will be able to confirm the companies claim that expenses have a 1 month time limit so to speak is to write (always get proof of posting) and request the following: (Now as you are no longer an employee they may be difficult and refuse to produce these on that basis but still ask)

 

1. Expenses Policy and Procedure (from your signed induction form date)

2. Expenses Policy and Procedure (Latest Version)

(If they provide these always check the date they were Approved and Importantly the Next Review Date)

 

Do you actually have any evidence that you discussed on nunerous occasions during your employment the accured expenses. (i.e. email correspondence, letters etc)


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oh gosh. you didn;t send receipts until at least 2 months after you left? I can see their point - it hasn't really been a priority for you!


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Contractually, if you're obliged to provide receipts within one month and you haven't, you probably don't have a legal basis to now claim them back.

 

That said, a letter before action threatening court proceedings and enclosing the receipts (make sure you keep copies) might do the trick.

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If you want your expenses paid send them in on time, they dont take long and if you dont send them obviously you can manage without them, I think your ex company has a point.


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It will end up as an argument about contractual obligations on both sides. Regardless of what the induction document said, what was the reality of the situation- did people claim for exes well after the date as a common thing? If so, you have a strong argument and likewise, since you are no longer employed you are no longer bound by those terms but the debt still exists. see what they make of that. Is it worth going further? I doubt if your ex employer really wants to spend money fighting a claim for exes that is knows are due so it is down to how much you want to spend in time and trouble chasing it.

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