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I produced documents but the Police has lost all my records.


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Hi everyone, i should probably seek some legal advice for this, but i thought i would try here first. I'm in a very odd situation which has probably never happened to anyone here before.


I received a Court Summons today for an offence which i know i did not commit, but in all honesty, i don't know how to prove otherwise. Basically i was given a 7 day Producer after being stopped by the Police back in January 30th 2010. I therefore produced my Insurance documents to the specified Police Station within the given time frame. The guy at the desk took all the nessercary details, i saw him write stuff down on a green pad and he also photocopied my Insurance and kept the photocopy for himself. He said it was all okay and i went on my way.


I thought nothing more of it, and now today, 5 months later, i receive a Court Summons for failing to produce my documents to a Police Station within the 7 days, and as a result, now have the charge of driving without insurance aswell. Neither of these offences have any truth in them. I can prove i was insured on the given date with a Letter Of Indemnity from the Insurance Company (i no longer even own the vehicle in question).


As for failing to produce, well thats complete b*ll*cks, because i did produce, and i can remember exactly what the guy looked like. I went into the Police Station today and they said they have absolutely no record of me going in there in January, and neither does the Central Ticket office have any record of my documents being passed onto them. So this is why i have received the summons in the first place. Either someone in the Police station hasnt done their job properly, or someone in the Central Ticket office hasnt. Either way i did my part, and now im the one being accused of driving with no insurance because of a gross clerical error.


Do you think if i show my letter of Indemnity from the Insurance in court, and prove that i was insured, then the offence of failing to produce will be dropped? It's difficult for me to prove i did go in there, as i have no witnesses apart from the clerk who dealt with me (and i have to hope he remembers me), he wasnt there today, and apparently there is no CCTV on reception either.


Any advice on what to do next is much appreciated, Steve.

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Did you produce to the station you named at the time?


Go back to that station and ask to see the shift sergeant and explain it to him, what the details were taken down on and what the desk clerk looked like.


I can't believe there is no cctv.

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Yes i chose to produce my documents at my local nearest station, and that is where i went. I asked to see some sort of supervisor yesterday but the clerk at the desk said there wasnt anybody i could talk to! And yes i find it hard to beleive there is no CCTV either, but i had a good look around and she appears to be right, there isnt any cameras on the front of the building or in reception.


I will be going back today, as apparently the guy who dealt with my documents is on shift. So i need to hear what he has to say about it and if nessercary get some sort of written statement from him confirming i did produce.

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Have you tried to contact the CPS? Obviously there will be no case to answer regarding the insurance, and they may drop the other charge when they realise you do have a defence.

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I havent tried personally, but the Clerk who dealt with my Producer has. I went into the Police Station reception today and waited for about 20 minutes while he tried to sort things out. He apologised and said he doesnt know how this could happen. He asked me for my contact number and passed it onto the CPS who were on the line at the time. He said they are 'going to see what they can do' and give me a phone call very soon.


As you say, i have a letter of indemnity from my Insurance company arriving tomorrow which should quash all of this anyway. As i'm sure that all they really care about is whether i was insured or not. Hopefully once the CPS see this letter it will be job done...

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