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Calculating and paying holiday pay to occasional workers

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We employ occasional workers like when other staff are sick or book holidays. We usually get the same few people in to cover and they are on our payroll system.


The problem I am trying to get straight is how do we account/pay them their holiday pay as we are not allowed to just pay them the holiday pay entitlement with their wages? Do we just work out how much they acrue for each hour they work. EG:

Full time worker: 40 hours a week * 52 = 2080 hours a year.

5.8 weeks statutory holiday: 40 * 5.8 = 232 hours a year.


232 / 2080 = 0.1115 Hours holiday earnt for every hour worked?

(0.1115 hours = 7 mins)


Could I just acrue this every month and pay them it - eg: if the work 10 hours, we would pay them for 11 hour and 10 mins?)



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  • 2 months later...

Thanks, I think I had already looked at that, however the only level of detail it goes down to is days, which for us still does not resolve the issue - We have a member of staff who works 4 days, Wed & Thurs for 3 hours and Fri & Sat for 8 hours.


If they book a thurs off, then can we work out the pay as above? EG, Work out how many hours they have worked this holiday year, times by the time earnt per hour worked?



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