Ok I have an update...
I received this letter, in reply to my last letter sent (listed above)
Dear xxxxxx,
Thank you for you recent letter which has been forwarded to this area by xxxx as we are responsible for Data Subject Access requests.
Under the Data Protection Act you have a right to see what our organisation holds about you, this is known as Data Subject Access Reques, which entitles you to be told if any personal data are held about you. This information should include what sort of data we hold, the purposes for which the data are processed and the type.
Appl