Gosh - I will have to look for it.

No I did not - My boss authorised them. I had no involvement in this - I just supplied her with electronic copies of new receipts.

One expense for £171.50 was claimed by her 14 times. Another for £3.20 7 times. Mileage of 45p rather than 16p

I have approximately £3000 - £4000 of expenses per month and the over payment has typically been a couple of hundred maximum but not consistently. All the expenses are undertake online not in paper format. I scan all receipts and input onto the system - once - my secretary then takes over. An audit was undertaken last month when the anomalies showed up dating back to June 2009 - As I said I agreed to pay back the overpayment.

My p.a over the past 18 month has submitted my expenses incorrectly. In essence she has taken my receipts and submitted them multiple times as well as using the incorrect mileage allowance for my mileage expenses. I have agreed to pay back this overpayment but now is where the fun begins. It is being implied (in writing) by a representative of the company that I have done something underhand - I have told them that this is defamation unless they have documented proof to substantiate their case. They are telling me that the 'expense policy says that all expenses are my responsibility' but I have not been on any internal training course nor accepted any expense policy other than in my standard terms and conditions of employment. The above way of working is common across the organisation. A representative of the company is now saying my secretary will have her approval to submit claims on my behalf, that another p.a I use can only load an expense for me and that I am the only person who can submit the claim. This is only for me - no other employee I have told this person I feel that a case is being constructed against me. That this process reaffirms the 'underhand' allegation and that if they wish to document any case, I will formally respond via a solicitor. If they are not able to do this I have asked for an apology, assurance that there is no case being constructed and that the policy change is implemented across the organisation not just against me. HELP - I don't know what to do as my health due to stress and anxiety is starting to suffer.