AA Insurance Services
PO Box 2AA
Newcastle Upon Tyne
NE99 2AA
123 ABC Road
My Town
My County
AB12 CDE
26th June 2006
Policy Number 123456
Dear Sir/Madam,
I would like to make you aware of the concerns I have over the way my account has been handled recently.
Back in February I was involved in a non fault RTC. Enquiries are still on going with Tesco insurance with whom my policy was held at the time. When my policy expired in May, I decided to conduct my business with yourself. However, whilst I was under the impression I had one years no claims which I declared on the application form, I was then informed that Tesco insurance would not honour this whilst an investigation was still in process.
I made numerous
telephone calls
to your company after receiving letters from yourself, and every time I was promised a call back with a new premium based around zero years no claims.
My concerns started when a call was never received from yourselves. Eventually after more
telephone calls
instigated by myself, this problem was rectified and a new premium was agreed.
On 6th June I purchased a new vehicle and contacted yourself to get my policy altered. I received a letter in the post with the new premium and a new a certificate of insurance. The letter stated I must sign the certificate and return it in the pre-paid envelope provided by the 20th June 2006. Failure to do this would result in my insurance being cancelled.
I returned the completed form to you on the 15th June. On the 21st June I decided to give you a call to confirm this has been received and all was in order. Imagine my concern when I was told my policy had been cancelled on the 19th June. I asked to speak to a manager concerning this situation as all documents had been returned, and the cut off date was the 20th June, so wish to query why the policy had been cancelled on the 19th. My other main concern is that I had been driving around in a vehicle without any insurance for the past two days.
I was told a manager would call me back within the next 20 minutes, however I had to return back to work so gave my partners details who is a named driver on the policy.
My partner waited 40 minutes and still no call was received, so he decided to phone back again. He was advised that a form had been submitted to the manager, and a call-back would be placed when a manager is available. He was informed this may not be until the next day.
In the end my partner spoke to a team leader who informed him the policy was actually cancelled on the 14th June. No reason could be given as to why the policy had been cancelled except “A clerk may have pressed the wrong button on something.” My partner was extremely concerned regarding this as he is a police officer, and if caught driving without insurance could have put his job in jeopardy.
My partner explained numerous times that all documents had been returned to yourself as requested in the pre-paid envelope. The team leader just repeated that they were not received and that once a policy has been cancelled it cannot be activated again.
On the 23rd June I received a letter from you dated 19th June. This letter stated that the policy had been cancelled on the 14th June and a refund had been placed into my AA account for the sum of £350. The letter also stated that you confirm I had one year no claims.
I contacted your office to query the letter and was advised it is a standard letter that is sent out. I was not going to receive any refund and I do not have one years no claims.
Copies of all these letters can be sent upon request.
I now request that you answer the following points in relation to my policy.
Why was I originally told the policy was cancelled on the 19th June.
Why are your operators promising manager calls backs within 20
minutes, when the case is call backs may not be made until the following day.
An explanation of why my policy was cancelled on the 14th June without any prior notice. I also require you to explain how errors such as “clerks pressing the wrong button” can happen.
Why standard letters are sent out detailing refunds and no claims discount when they have no relation to my account.
I await your reply.